Program Coordinator / Case Coordinator Exp with Adult Autism Waiver(AAW)
Behavioral Health Market Context
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Job Description
Bureau of Services for Autism and Special Populations (BSASP).
• This role ensures compliance with Federal and State regulations, policies, and procedures, and supports the goals and initiatives of the Office of Developmental Programs (ODP).
• The Coordinator leads program activities, manages workflow, monitors provider compliance, and supports data collection and reporting activities.
Required Skills:
• Serve as a member of the AAW Central Region Team, coordinating program activities and ensuring compliance with policies and regulations.
• Lead program efforts related to Information Technology systems (HCSIS, PROMISe, ECM), including participation in design and implementation meetings, document review, testing, troubleshooting, and providing feedback.
• Manage workflow to ensure timely completion of projects and work items, including follow-up with other agencies and staff.
• Maintain data integrity of historical records and assist in developing new tracking methods as technology evolves.
• Conduct Quality Assessment and Improvement (QA/I) monitoring reviews for community programs, services, and supports to ensure participant needs are met.
• Conduct annual Provider Requalification reviews and support provider enrollment/initial qualifications, including reviewing application materials, monitoring timelines, maintaining records, and providing technical assistance.
• Track AAW program priorities and ensure deadlines for federal reporting are met.
• Collect, interpret, and analyze information to assess compliance with contractual, regulatory, and departmental standards.
• Maintain statistical data and prepare periodic internal and annual reports.
• Represent ODP at meetings, conferences, advisory boards, workgroups, and advocacy organizations. Accurately report community and participant concerns to leadership.
• Respond to inquiries from stakeholders both verbally and in writing.
• Perform other duties as assigned.
Minimum Qualifications:
• Bachelor's degree in Psychology, Social Work, Human Services, Public Health, Public Administration, or a related field.
• Minimum of 1 year of experience in a public or private human service program with administrative responsibilities, including case management, service delivery, data collection, or program monitoring/quality assurance.
• Experience with HCSIS is preferred.
• Intermediate computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Ability to work independently with minimal supervision.
• Strong oral and written communication skills, including experience with email, word processing, database systems, and public speaking.
• Ability to evaluate and prioritize competing demands and deadlines.
• Ability to work collaboratively in geographically dispersed teams, both as a leader and participant.
• This role ensures compliance with Federal and State regulations, policies, and procedures, and supports the goals and initiatives of the Office of Developmental Programs (ODP).
• The Coordinator leads program activities, manages workflow, monitors provider compliance, and supports data collection and reporting activities.
Required Skills:
• Serve as a member of the AAW Central Region Team, coordinating program activities and ensuring compliance with policies and regulations.
• Lead program efforts related to Information Technology systems (HCSIS, PROMISe, ECM), including participation in design and implementation meetings, document review, testing, troubleshooting, and providing feedback.
• Manage workflow to ensure timely completion of projects and work items, including follow-up with other agencies and staff.
• Maintain data integrity of historical records and assist in developing new tracking methods as technology evolves.
• Conduct Quality Assessment and Improvement (QA/I) monitoring reviews for community programs, services, and supports to ensure participant needs are met.
• Conduct annual Provider Requalification reviews and support provider enrollment/initial qualifications, including reviewing application materials, monitoring timelines, maintaining records, and providing technical assistance.
• Track AAW program priorities and ensure deadlines for federal reporting are met.
• Collect, interpret, and analyze information to assess compliance with contractual, regulatory, and departmental standards.
• Maintain statistical data and prepare periodic internal and annual reports.
• Represent ODP at meetings, conferences, advisory boards, workgroups, and advocacy organizations. Accurately report community and participant concerns to leadership.
• Respond to inquiries from stakeholders both verbally and in writing.
• Perform other duties as assigned.
Minimum Qualifications:
• Bachelor's degree in Psychology, Social Work, Human Services, Public Health, Public Administration, or a related field.
• Minimum of 1 year of experience in a public or private human service program with administrative responsibilities, including case management, service delivery, data collection, or program monitoring/quality assurance.
• Experience with HCSIS is preferred.
• Intermediate computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Ability to work independently with minimal supervision.
• Strong oral and written communication skills, including experience with email, word processing, database systems, and public speaking.
• Ability to evaluate and prioritize competing demands and deadlines.
• Ability to work collaboratively in geographically dispersed teams, both as a leader and participant.
Qualifications
- •Note: Mention the proficiency with Strong IT system coordination and data skills
- •Serve as a member of the AAW Central Region Team, coordinating program activities and ensuring compliance with policies and regulations
- •Bachelor's degree in Psychology, Social Work, Human Services, Public Health, Public Administration, or a related field
- •Minimum of 1 year of experience in a public or private human service program with administrative responsibilities, including case management, service delivery, data collection, or program monitoring/quality assurance
- •Intermediate computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- •Excellent organizational and time management skills
- •Ability to work independently with minimal supervision
- •Strong oral and written communication skills, including experience with email, word processing, database systems, and public speaking
- •Ability to evaluate and prioritize competing demands and deadlines
- •Ability to work collaboratively in geographically dispersed teams, both as a leader and participant
Benefits
- •Pay Rate: $30.00/Hour on W2 without benefits
Responsibilities
- •The Adult Autism Waiver (AAW) Program Coordinator is responsible for coordinating and administering programs under the Bureau of Services for Autism and Special Populations (BSASP)
- •This role ensures compliance with Federal and State regulations, policies, and procedures, and supports the goals and initiatives of the Office of Developmental Programs (ODP)
- •The Coordinator leads program activities, manages workflow, monitors provider compliance, and supports data collection and reporting activities
- •Lead program efforts related to Information Technology systems (HCSIS, PROMISe, ECM), including participation in design and implementation meetings, document review, testing, troubleshooting, and providing feedback
- •Manage workflow to ensure timely completion of projects and work items, including follow-up with other agencies and staff
- •Maintain data integrity of historical records and assist in developing new tracking methods as technology evolves
- •Conduct Quality Assessment and Improvement (QA/I) monitoring reviews for community programs, services, and supports to ensure participant needs are met
- •Conduct annual Provider Requalification reviews and support provider enrollment/initial qualifications, including reviewing application materials, monitoring timelines, maintaining records, and providing technical assistance
- •Track AAW program priorities and ensure deadlines for federal reporting are met
- •Collect, interpret, and analyze information to assess compliance with contractual, regulatory, and departmental standards
- •Maintain statistical data and prepare periodic internal and annual reports
- •Represent ODP at meetings, conferences, advisory boards, workgroups, and advocacy organizations
- •Accurately report community and participant concerns to leadership
- •Respond to inquiries from stakeholders both verbally and in writing
- •Perform other duties as assigned
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